Monitoring and Evaluation of Research

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Endowment Fund Administration


The endowment fund is managed by the Pearl J. Aldrich Advisory Committee, chaired by Dr. Kevin T. Foley, MD, FACP, Associate Professor and Director of Education and Clinical Operations for the Division of Geriatrics in the Department of Family Medicine, MSU College of Human Medicine. The Advisory Committee is composed of faculty representatives from various MSU academic units (Human Medicine, Nursing, Social Work) that have an interest in gerontology, geriatric medicine, or research methods. Award disbursements are managed by Bethany Ford, Assistant Department Administrator, Department of Family Medicine, MSU College of Human Medicine.


Monitoring and Evaluation


Awardees will be required to sign an award acceptance/agreement letter prior to disbursement of any funds from the endowment. A one-page progress report must be submitted no later than December 31 to update the Advisory Committee on the status of completion of project goals, circumstances that might adversely affect their ability to complete the project, and plans for resolution of any problems that arise during the initial conduct of the research. Awardees are encouraged to contact the Advisory Committee at any time during the grant cycle to seek advice, if needed. The Advisory Committee reserves the right to withdraw funding if the awardee is not demonstrating appropriate progress. A final summary report will be due within three months following the end of the award period, unless an extension is approved by the Advisory Committee. The final report should include a brief description of the project; the key findings of the project to date; future plans related to the project, including publications and external grant submissions; and a brief description of how this funding has helped you advance your scholarship plans or careers in aging. The summary should be approximately two pages long. Publications and presentations derived from the research project must cite funding from the Pearl J. Aldrich Endowment in Aging-Related Research. 

The acceptance letter requires all awardees to provide a department account number, with Fiscal Officer approval, to which expenditures will be transferred in the event an awardee does not submit the six month progress or final summary report.


Responsible Conduct of Research


IRB approval of the proposed project is required as a condition of funding. If IRB approval is pending, investigators are still encouraged to apply. Endowment awardees are required to submit proof of IRB approval or exemption by the funding date or not later than two months after the after the funding date for the proposal award to continue. Any awarded proposal that fails to comply with this requirement will be subject to withdrawal of funding. If funding is awarded as a result of an application, the applicant becomes a grantee and assumes any and all legal and financial accountability for the awarded funds and for the performance of the grant-supported activities. Deliberate withholding, falsification, or misrepresentation of information in the application could result in administrative actions including, but not limited to, withdrawal of the application.

University-based investigators/project staff involved in a human subject research project who will have contact with human subjects or their identifiable data must have current human research subject protection training or a refresher completed prior to the expiration date. An MSU IRB tutorial is also required. See for further details. Non-university based investigators and their project staff must abide by their institutional regulations and policies regarding human research subject protection training. Fulfillment of this obligation is strongly recommended prior to submission of the project proposal to the IRB. Investigators using animals for research projects must adhere to all federal and state policies and regulations regarding animal welfare and human care and use of laboratory animals. See for further details.